Program Finance Analyst Jobs in Washington DC
NGO News Desk :: The Program Finance Analyst (PFA) is responsible for the administration of program funds including financial set-up, payments, monitoring and reporting. The PFA will support the Senior Program Finance Manager with analysis, grant/contract management, budgeting and reporting. The PFA will play a crucial role in ensuring efficient and accurate financial reporting and adherence to contract compliance. Work is performed independently under general supervision. Essential Duties and Responsibilities include the following. IIE may add, change, or remove essential and other duties at any time.
•Budgeting: (i) develop expenditure forecasts for programmatic activities, grantees, vendors, contractors and sub-recipients (ii) support the development of cost proposals and cost narratives for new business;
•Financial Deliverables: (i) prepare financial deliverables, reports and invoices for submission to sponsor (ii) monitor collection of required supporting documentation (iii) track valuation and reporting of cost share as applicable •Financial Accounting: (i) Set up new project codes, grantee IDs, new vendors and sub-recipients for payment (ii) Pay grantees, vendors and sub-recipients via check, wire or EFT in compliance with their grant’s/contract’s terms and conditions (iii) Issue and monitor debit cards as applicable (iv) Work with Controllers to resolve payable/receivable issues as needed (vi) Monitor checks and wire receipts from sponsor, credits and refunds from vendors, contributions, donations and other cash receipts
•Analysis: (i) Review and analyze program expenses against budget, explain variances (ii) Review travel expense reports, credit card reconciliations, cash advance requests for allowability, allocability and reasonableness (iii) Support program staff, management and sponsor with ad hoc financial analyses (iv) Review tax, SEVIS, travel and insurance charges to the program, make corrections as necessary and submit journal entries for cost transfers
•Grant/Contract Management: (i) Comply with applicable contract and sponsor requirements, OMB Circulars, FAR if applicable, and follow all IIE policies and procedures (ii) Raise potential compliance issues; serve as a compliance resource for program teams (iii) Work with Grants & Contracts and Legal teams to review vendor and sub-recipient agreements and amendments (iv) Ensure that all awards and deliverables are on IIE’s Award Management System (iv) Perform close-out of awards and sub-awards
•Training: (i) Train program staff on IIE’s financial policies and procedures, how to use IIE’s financial systems (SAP, IIE Reports, Concur, AMS, Enterprise, Peoplesoft in the future) and explain best practices (ii) Document and assist with development of financial processes and workflows for the program team (iii) Participate in IIE-wide initiatives and provide feedback to working groups as needed
•Financial Liaison for the international based offices: Partner with the senior finance manager and act as the financial liaison to the program and finance staff based in the international offices by: (i) providing training and guidance regarding the financial and contractual compliance. (ii) reviewing financial requests from the field international office before submitting for director approval. (iii) Lead communications between the accounting department in New York and the international-based offices.
•Develop monthly expenses pipelines for assigned portfolio.
•Develop and maintain trackers for the assigned portfolio, such as: Invoice/payment tracker and level of effort (LOE) tracker. Education/Experience:
•Bachelor’s Degree required; business, accounting, economics, finance or related field preferred.
•At least two years of financial management experience required; preferably in a non-profit setting. •Financial management experience with the federal government (USAID) is required.
•Experience with educational institutions, international programs, and the administration of education abroad programs a plus. Knowledge, Skills and Abilities:
•Knowledge of finance and accounting policies, procedures and administrative practices.
•Excellent knowledge of Excel required.
•Knowledge of federal rules and regulations including ADS, FAR and AIDAR, OMB-A110, OMBA122, and OMB-A133 required.
•Excellent interpersonal communication skills, both oral and written, including the ability to read and interpret documents such as policy and procedure manuals, and write clear, concise instructions, routing reports and correspondence.
•Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills. Ability to multi-task and prioritize competing projects with limited resources. •Ability to exercise discretion on confidential matters.
•Knowledge of Microsoft Office 2010, database and internet software. Work Environment and Physical Demands: Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please apply online at: https://iie.hua.hrsmart.com/hrsmart/ats/Posting/view/1313
